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Exhibit Showcase
Create a Presence and Maximize Profits! The Congressional Black Caucus Foundation invites you to join us for the 41th Annual Legislative Conference Exhibits Showcase, September 21-24, 2011, at the Walter E. Washington Convention Center in Washington, D.C. This premier event provides you with an exclusive opportunity to reach more than h screenings, product demos and more. [TOP]
Walter E. Washington Convention Center 801 Mount Vernon Place NW Washington, DC 20001 Main Number: (202) 249-3000
Hall E: 119,000 gross square feet Floor Covering: Cement Ceiling Height: Predominantly 30 feet 180-Foot cleat span between “east and west” columns, and 90-Foot centers between “north and south” columns
Floor Load Capacity: 350 lbs. per square foot
Hargrove Inc. is the official show decorator. All confirmed (fully paid) exhibitors will receive access to the Exhibitor Services Manual beginning July 11 either by e-mail or postal mail.
The nation’s premier African-American literary and scholarly talent from all over the country converges at the ALC to greet and meet conference attendees. Prominent authors share the spotlight with a diverse range of novelists, scholars, poets and self-published authors. Attendees will have the opportunity to meet some authors for book signings. To participate, interested exhibitors should contact The Renaissance Group at (301) 505-8273, or via email at therenaissancegrouplm@gmail.com
Employers representing major organizations and corporations realize that the ALC brings in top-notch candidates. Attendees are instructed to bring resumes and be ready for on-the-spot interviews. The Job Fair attracts numerous qualified job seekers. To participate, interested exhibitors should contact Raquel D. McConnico at (202) 263-2830, or via email at Exhibits@cbcfinc.org for additional information.
For full policies, refer to the Exhibit Terms & Conditions
How are booth numbers assigned? Booth numbers are assigned on a first-come, first-served basis to fully paid exhibitors with priority selection given to sponsors and 2010 exhibitors in good standing. CBCF reserves the right to change booth assignments when deemed necessary. Booth assignments will be announced beginning July 11.
May I select my booth number? Exhibitors may request their pavilion location based on their product or service offering; however, CBCF reserves the right to determine all booth placement. Booth numbers will not be changed once assigned.
How do I obtain badges for my booth personnel? Each fully paid exhibiting company will receive four (4) full conference registrations for each 100 square feet of exhibit space contracted. These registrations are for use for exhibitor personnel only. Installation and dismantle (I&D) personnel not participating in the Exhibit Showcase will receive passes to enter the Hall during booth set-up and tear-down.
Am I permitted to share my booth space with another company? Vendors are not permitted to share booth space at any time, for any reason.
Can food taste samples be offered to my booth attendees? Companies offering taste samples of their food products must obtain permission by the Walter E. Washington Convention Center. For further information, please refer to the Catering Order form in the Exhibit Service Manual.
Am I required to carpet my booth area? Beginning with ALC 2008, all exhibiting companies are required to have a floor covering (i.e., carpet) in their booths. Floor coverings can be ordered through Hargrove Inc.
How can I be featured in the Author’s Pavilion as a new author? The ALC Authors Pavilion will be managed by a premier book distributor. Authors who desire to have their books reviewed for consideration should contact CBCF for further information.
May I set up a small table outside of the exhibit hall to share information? ALC vendors are only permitted to exhibit within their contracted booth space in Hall E of the Walter E. Washington Convention Center. No other rooms or locations will be provided for exhibits of any type.
Is my company permitted to exhibit in more than one Pavilion? Exhibitors are permitted to exhibit in more than one Pavilion by purchasing additional space at the specified rate per booth size.
Can I cancel my booth after the cancellation deadline? Cancellation requests received after 5:00 p.m. (EST) on July 15, 2011, will be processed without a refund. Cancellation requests will only be accepted in writing.
Will my company be permitted to dismantle our booth one day early or a few hours before the show ends due to special travel arrangements? ALC vendors are NOT permitted to dismantle for any reason prior to the end of the Exhibits Showcase. Dismantling must occur on the days and time as specified in the exhibitor’s contract. Exhibitors who dismantle early will be subject to a penalty fee of $200 and loss of priority booth selection for the 2012 Exhibits Showcase.
Will I receive a receipt for my credit card purchase? Companies that require a receipt for credit card purchases may contact the Resource Development Department at (202) 263-2824. Verification is required.
Is the Diversity Job Fair open to the general public? The Job Fair is open to conference attendees and the general public. Attendees are instructed to bring resumes and be ready for on-the-spot interviews. Radio announcements are featured during the days leading up to the conference. |
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