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Exhibitor Showcase

Benefits	Deadlines & Dates
Exhibitor Forms (PDF)	Exhibit Prospectus (PDF)
Facility Information	FAQ
Floor Plan (PDF)	Showcase Hours
Rates	2010 Exhibitors
Exhibit Contract and Terms (PDF)	2009 Exhibitors (PDF)

2010 ALC Exhibits Showcase

EXHIBITOR CONTRACT DEADLINE EXTENDED!

An opportunity you can’t afford to miss!
The Congressional Black Caucus Foundation invites you to join us for the 40th Annual Legislative Conference Exhibits Showcase, September 16-18, 2010, at the Walter E. Washington Convention Center in Washington, D.C. This premier event provides you with an exclusive opportunity to reach more than 12,000 consumers from across the nation. These decision makers attend ALC annually to collectively address their interests and policy perspectives first hand in addition to learning about products, services and opportunities that cater to African Americans.


Why participate in the Exhibit Showcase?

• ALC is one of the largest gatherings of African-American professionals offering on-site sales as well as long-range business contacts and opportunities for you. ALC is highly recognized as a premier event in the African-American community.
• Creating brand awareness and enhancing visibility is easy and effective. The showcase will give you the opportunity to further acquaint business professionals, civic leaders, and minority-focused organizations with your company through highly visible marketing opportunities created to help you promote your product and services to a diverse group of decision makers.
• The Exhibits Showcase features opportunities intended to increase hall traffic and encourage easy communication with your customers . The Hall includes networking opportunities, a job fair with on-site interviews, book signings by prominent authors, free health screenings, product demos and more.

EXHIBIT RATES

Corporate Tier 1: In-line Booth Pricing $27.50 per square foot — 100 square feet (e.g., 10’x10’) $25.00 per square foot — 200 square feet or more (e.g., 10’x20’ or 10’x30’)   Tier 2: Island Booth Pricing $22.00 per square foot — (e.g., 20’x20’ or 30’x30 or 40’x50’)   Government $20.00 per square foot

Marketplace Vendor $10.00 per square foot   Marketplace vendors must indicate items to be sold at their exhibit booth via the Marketplace Preview Form. Note: The sale of merchandise is only permitted in the Marketplace Pavilion.   Small Business and Non-Profit $9.00 per square foot Small Business is defined as an organization grossing less than $500,000 annually and not selling merchandise.   Non-Profit organizations must include a copy of the IRS 501(c) (3) Determination Letter to qualify for this rate.

 

• 10’x10’ (100 square feet) exhibit space with an 8’-foot high back wall drape and 3’- foot high side wall drape
• Booth furnishings to include: one (1) 6’-foot draped table, two (2) chairs and one (1) wastebasket.
• (7”x44”) Booth identification sign printed with your company name and booth number
• Listing in the online Exhibitor Directory to include your company name.
• Complimentary Full Conference Registrations - Each confirmed exhibiting company will be provided with four (4) Registrations per 100 square foot purchased (e.g., 10’x10’ equals 4 badges). Only confirmed (paid) exhibitors will receive the Exhibitor Registration form along with their confirmation notice.

FACILITY INFORMATION

Walter E. Washington Convention Center
801 Mount Vernon Place NW
Washington, DC 20001

Main Number: (202) 249-3000

Hall E: 119,000 gross square feet

Floor Covering: Cement

Ceiling Height: Predominantly 30 feet
180-Foot cleat span between “east and west” columns, and
90-Foot centers between “north and south” columns

Floor Load Capacity: 350 lbs. per square foot

 

SHOW DECORATOR
Hargrove Inc. is the official show decorator.
All confirmed (fully paid) exhibitors will receive access to the Exhibitor Services Manual beginning July 9 either by e-mail or postal mail.

SHOWCASE HOURS

 

Installation/Booth Set-up:

Tuesday, September 14, 8:00 a.m. – 6:00 p.m.
Wednesday, September 15, 8:00 a.m. – 3:00 p.m.

 

Showcase Hours:

Thursday, September 16, 8:00 a.m. – 6:00 p.m.
Friday, September 17, 8:00 a.m. – 6:00 p.m.
Saturday, September 18, 8:00 a.m. – 1:00 p.m.
*Booths must be staffed at all times when exhibit hall is open

 

Dismantle/Booth Tear-down:

1:01 p.m. – 3:00 p.m.

APRIL 26	ALC Registration and Housing open
JUNE 18	Advertising deadline for Souvenir Journal (conference program)
JULY 9	Booth assignments will begin
JULY 9	Exhibitor Services Manual available to confirmed (paid) exhibitors
JULY 16	Cancellation Deadline for Exhibit Showcase to receive full refund less $50 administrative fee. Last date to receive a refund
AUGUST 16	Hotel reservation deadline
AUGUST 20	Exhibit Space Contracts DEADLINE EXTENDED

FREQUENTLY ASKED QUESTIONS

For full policies, refer to the Exhibit Terms & Conditions

 

How are booth numbers assigned?
Booth numbers are assigned on a first-come, first-served basis to fully paid exhibitors with priority selection given to sponsors and 2009 exhibitors in good standing. CBCF reserves the right to change booth assignments when deemed necessary. Booth assignments will be announced beginning July 9.

 

May I select my booth number?
Exhibitors may request their pavilion location based on their product or service offering; however, CBCF reserves the right to determine all booth placement. Booth numbers will not be changed once assigned.

 

How do I obtain badges for my booth personnel?
Each fully paid exhibiting company will receive four (4) full conference registrations for each 100 square feet of exhibit space contracted. These registrations are for use for exhibitor personnel only. Installation and dismantle (I&D) personnel not participating in the Exhibit Showcase will receive passes to enter the Hall during booth set-up and tear-down.

 

Am I permitted to share my booth space with another company?
Vendors are not permitted to share booth space at any time, for any reason.

 

Can food taste samples be offered to my booth attendees?
Companies offering taste samples of their food products must obtain permission by the Walter E. Washington Convention Center. For further information, please refer to the Catering Order form in the Exhibit Service Manual.

 

Am I required to carpet my booth area?
Beginning with ALC 2008, all exhibiting companies are required to have a floor covering (i.e., carpet) intheir booths. Floor coverings can be ordered through Hargrove Inc.

 

How does CBCF track exhibit hall traffic?
A “turnstile” counter is used at the exhibit hall entrance to count hall attendees. Additionally, each hallattendee must register and receive a name badge to enter the exhibit hall.

 

How can I be featured in the Author’s Pavilion as a new author?
The ALC Authors Pavilion will be managed by a premier book distributor. Authors who desire to havetheir books reviewed for consideration should contact CBCF for further information.

 

May I set up a small table outside of the exhibit hall to share information?
ALC vendors are only permitted to exhibit within their contracted booth space in Hall E of the Walter E. Washington Convention Center. No other rooms or locations will be provided for exhibits of any type.

 

Is my company permitted to exhibit in more than one Pavilion?
Exhibitors are permitted to exhibit in more than one Pavilion by purchasing additional space at the specified rate per booth size.

 

Can I cancel my booth after the cancellation deadline?
Cancellation requests received after 5:00 p.m. (EST) on July 16, 2010, will be processed without a refund. Cancellation requests will only be accepted in writing.

 

Will my company be permitted to dismantle our booth one day early or a few hours beforethe show ends due to special travel arrangements?
ALC vendors are NOT permitted to dismantle for any reason prior to the end of the Exhibits Showcase. Dismantling must occur on the days and time as specified in the exhibitor’s contract. Exhibitors who dismantle early will be subject to a penalty fee of $200 and loss of priority booth selection for the 2011 Exhibits Showcase.

 

Will I receive a receipt for my credit card purchase?
Companies that require a receipt for credit card purchases may contact the Resource Development Department at (202) 263-2824. Verification is required.

 

Is the Diversity Job Fair open to the general public?
The Job Fair is open to conference attendees and the general public. Attendees are instructed to bring resumes and be ready for on-the-spot interviews. Radio announcements are featured during the days leading up to the conference.

*2010 EXHIBITORS (as of August 12, 2010)

 

Administration for Children and Families

American Diabetes Association

American Heart Association

Art by Jonathan Romain

Bilkerdijk Cosmetics

Blackbox Consulting Group

Center for Minority Veterans

Congressional Black Caucus Foundation

Council on Legal Education Opportunity

Critique Boutique, Inc.

Daff's Specialties

Davita

Department of Homeland Security/OSDBU

DHD Products by Nat Lewis

Dream-Makers Pro Marketing, LLC

E&S Art Gallery

Environmental Protection Agency/NCER

Federal Deposit Insurance Corporation (FDIC)

Federal Reserve Board

FedEx Corporation

Ford Motor Company

Frank Frazier - Visions in Black

General Motors

Genesis Royale

George H. Smith - Shomari

Global Policy Solutions, LLC

Global Youth Leadership Institute

Homeownership Preservation Foundation

Jerry's Ethnic Accessories

Lawyers' Committee for Civil Rights Under Law

Lilly

Local Initiatives Support Corporation (Lisc)

LoMax Artistic Creations

Michael's Custom Clothes

Michelle New York

Millee P's Creations

Must Have Accessories

National  Council of Negro Women, Inc.

National AIDS Fund

National Archives and Records Administration

National Association of Real Estate Brokers

National Black Justice Coalition

National Cemetery Administration

National Forum for Black Public Administrators

National Guard Bureau

National Library of Medicine

National Parks Conservation Association

National Wildlife Federation

Nicky B's

NID-Housing Counseling Agency

NIH HIV/AIDS Research Programs

Nkosi Imported Crafts

NYU - Graduate School of Public Service

Oak Ridge National Laboratory

Office of Thrift Supervision

Physicians Committee for Responsible Medicine

Quilt Lady

Road Scholar

Rocky's Custom Clothes

Salamander - Sheila C. Johnson

Schomburg Center for Research and Black Culture

Selective Service System

Service Employee International Union (SEIU)

Social Security Administration

Sweet Novelties & Things

The Coca-Cola Company

The Humane Society of the United States

The Office of the Comptroller of the Currency

The Praxis Project

Together Rx Access

Traci Lynn Fashion Jewelry

U.S. Department of Housing and Urban Development

U.S. Department of Justice

UFCW International Union

University of Maryland University College

USA Furs by George

Veterans Health Communication

Worldwide Origins