Senior Director, Finance and Administration

Position Title: Senior Director, Finance and Administration
Department: Finance and Administration
Position Class: Full Time
FLSA Status: Salaried, Exempt
Location: Washington, DC
Prepared: May 2019

ORGANIZATION SUMMARY

Founded in 1976, the Congressional Black Caucus Foundation, Incorporated (CBCF) is a non-profit organization focused on eliminating disparities within the global black community by developing leaders, informing policy and educating the public.  Our primary focus areas are education, public health, economic empowerment and the environment.  Applicants may visit the web site at www.cbcfinc.org, to learn more information about CBCF programs and initiatives.

POSITION SUMMARY

Reporting to and partnering with the President and CEO, the Senior Director, Finance and Administration (Senior Director) will play a critical role in developing and implementing the national strategy for CBCF.  As a member of the Management Team, the Senior Director will be an advisor to the department heads, evaluating and assisting them with their financial plans and economic modeling.  S/he will be responsible for overseeing all fiscal and fiduciary responsibilities for the organization, in conjunction with the President and CEO, board of directors and the Budget and Investment committee of the board of the directors.

The Senior Director will provide high-level financial management to include budgeting, forecasting, planning, establishing accounting controls, investments and analysis. The Senior Director will bring improvements in processes and productivity by planning and implementing new financial systems and controls across the organization.

In conjunction with the President and the Management Team, the Senior Director will develop and implement financial strategies for future programs and operations, new business opportunities and related financial and administrative matters with a goal of expanding the reach and ability of CBCF to deliver against its mission.

The incumbent will serve as an integral part of the Management Team and as such must be a strategist and tactician who is able to prioritize multiple tasks in a fast-paced environment.  A successful candidate will be a team player and professional leader with strong business acumen and excellent finance skills.  In addition, to the necessary technical skills, s/he will also possess excellent verbal/written skills to effectively communicate financial information to diverse stakeholder audiences in an easily understandable and relevant format. Must have demonstrated proven ethical behavior, reliability and discretion.

WORKING RELATIONSHIPS

  1. Reports to: President and CEO
  2. Directly Supervises: Accounting Manager, Office Service Coordinator, Network Administrator and consultants
  3. Indirectly Supervises: Vendors
  4. Type of Supervision Received: Minimal to none
  5. Internal Relationships: Close coordination with the President and CEO, and Communications and Marketing, Resource Development, Programs, Human Resources, Center for Policy Analysis and Research and External Affairs Department Heads to ensure proper financial controls are in place across the organization.
  6. External Relationships: members of Congress, CBCF Board of Directors, donors, DC Government agencies, vendors and other stakeholders as defined by the CBCF’s strategic priorities.

SPECIFIC RESPONSIBILITIES

Essential Functions

Strategy

  1. As a true business partner to the CEO and department heads, assess organizational performance against both the annual budget and CBCFs long-term strategy. Develop tools and systems to provide critical financial and operational information to the CEO and make actionable recommendations on both strategy and operations.
  2. Engage the Board of Directors Budget and Investment Committee around issues, trends and changes in the operating model(s) and operational delivery. Assist in establishing yearly objectives and meeting agendas and selecting and engaging outside consultants (i.e., auditors, investment advisors, building contractors, etc.)
  3. Oversee short and long-term budgetary planning and cost management in alignment with CBCFs strategic plan, especially as the organization considers sponsorships, grants and other revenue streams to include a retail component.

Financial and Operational Management

  1. Develop and ensure the consistent implementation of policies and procedures that impact financial and administrative functions of CBCF. Design, implement, and maintain accounting and reporting systems which will accurately record the financial activity of the CBCF, and enable timely monthly, quarterly and annual reporting of this activity to management, the board and outside entities that CBCF must report to such as government entities and grantors.
  2. Direct and ensure the preparation of financial reports and analyses for the CEO, the Board of Directors and its Budget and Investment Committee. Maintain all corporate records, participate in the preparation of Board meeting materials, and maintain an archive of CBCF finance and program policies.
  3. Oversee all accounts, ledgers and reporting systems, ensuring compliance with appropriate Generally Accepted Accounting Principles (GAAP), regulatory requirements, and Office of Management and Budget audit requirements. Maintain internal control safeguards and coordinate all audit activities.
  4. Manage cash flow and forecasting. Develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet operating needs.  Optimize the handling of banking relationship and initiate appropriate strategies to enhance cash positions.
  5. Lead budget development and implementation so as to monitor progress and present financial metrics both internally and externally.
  6. Implement a robust contracts management and financial management / reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
  7. Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
  8. Design and maintain internal control procedures that conserve assets, reduce unnecessary expenses, and maintain the integrity of the financial systems, controls and policies. Ensure that resources are used in accordance with any restrictions placed upon them by donors or the Board of Directors.  Ensure accurate and timely tracking of temporarily restricted net assets by program.
  9. Oversee accounting services and internal audit, accounts payable/receivable, payroll, credit control, and petty cash records. Maintain and oversee employee benefit agreements, grant and cash management, tax preparation, develop and maintain compliance and reporting systems for independent auditors and the IRS.  Ensure CBCF compliance with state and federal regulations and client / donor contracts.

Technology and Administration

  1. Responsible for reviewing all contracts prior to submission to legal counsel or President to identify opportunity for savings, ensure compliance with congressional ethics rules, CBCF policies and to monitor availability of funds.
  2. Establish and manage a comprehensive training program to educate employees regarding staff tools, policies and procedures related to financial compliance and fiduciary responsibility.
  3. Establish and implement cybersecurity protocols for the organization.
  4. Oversee facility management and office administration activities including, but not limited to health and safety, purchasing, office furniture and equipment, travel, insurance, telephone and other services. Plan space requirements and ensure effective and efficient space utilization; and develop and oversee risk management activities.
  5. Create a unified IT structure that supports long-term, organizational strategies while being responsive to the needs of ongoing department strategies.

Team Management

  1. Mentor and develop a direct staff of three, managing work allocation, training, problem resolution, performance evaluation and the building of an effective team dynamic.
  2. Guide larger, cross-departmental teams outside of direct span of control across the six CBCF departments to align with finance and operational goals.

Additional Functions

  1. Represent CBCF on important committees and task forces (internal and external).
  2. Effectively collaborate with staff and consultants in connection with large scale events and projects.
  3. Manage and balance administrative responsibilities with capacity to deliver against organization goals and objectives.
  4. Complete all responsibilities, duties and other projects as assigned.

RESPONSIBILITY FOR ACCURACY/ACCOUNTABILITY

  1. Incumbent must communicate with stakeholders on a national and local level to positively influence the effectiveness of CBCF in achieving its objectives. The Senior Director, Finance and Administration must follow and adhere to federal, state and local ethics laws, as well as CBCF policies governing conduct, in addition to performing his/her duties in an ethical, professional and objective manner. Failure to comply may result in penalties for CBCF and the Senior Director, Finance and Administration.

SPECIFICATIONS

Knowledge: The candidate must have a bachelor’s degree, a minimum of 8 –10 years of accounting or related experience and CPA required.  Advanced degree and / or executive level management in a Foundation or non-profit institution preferred.  Must have proven track record of fiscal management, asset leveraging, strategic planning, budgeting, computerized accounting and inventory systems, financial reporting and analyses, investment and cash management.  Ability to translate financial concepts to – and effectively collaborate with – programmatic and fundraising colleagues who do not necessarily have finance backgrounds.  Must be knowledgeable of relative statutory requirements.

Computer and Technical Proficiencies: Proficient skills in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint) and Financial Edge NXT software. Technology savvy with experience selecting and overseeing hardware and software installations and managing relationships with software vendors; knowledge of accounting and reporting software.

Skills and Abilities: This position requires excellent communication and relationship building skills with an ability to prioritize, negotiate and work with a variety of internal and external stakeholders. Must possess good stewardship in the interest of the organization.  The incumbent must be able to manage shifting short-term and long-term priorities at the same time. He or she must also possess excellent project management skills with the ability to manage multi-phased projects with precision and flexibility.  The incumbent will possess demonstrated business acumen, proven negotiation skills, strategic leadership ability, creative problem solving and interpersonal and communication skills. Mature and proactive, with evidence of having worked as a true business partner to the CEO of a large organization.  If coming from the for-profit world, nonprofit board experience is preferred.

Physical Requirements: The candidate must be able to work in a fast paced environment with demanding deadline schedules, long hours and able to work some weekends during peak times. Must be willing to travel when needed. The candidate must work well under pressure, exercising tact and diplomacy and managing simultaneous priorities.

Required Special Skills:

  1. Strong negotiation skills.
  2. Familiarity with the federal legislative process and political environment.
  3. Creativity, with experience funding activities in ways that both cover costs and generate operating margins.
  4. Strong analytical skills and experience interpreting a strategic vision into an operating model.

CBCF is an equal opportunity employer and offers a competitive salary and excellent benefits package including health, dental, vision, 403(b), paid vacation and sick time. Qualified applicants only must forward a cover letter, resume, salary requirements and three professional references using CBCF’s online employment portal.  Position open until filled.  No phone calls accepted.